Give it a paper, it knows where it goes.
A bill, a receipt, a contract or a statement: it knows what the paper is, which event it records, and where it belongs in your books. Papers that only support another one are kept with it, not booked twice.
What we do
Everything your books need, done.
It is a service, not a software: experts and AI work together, and the work gets done. Here is all of it, under five headings.
01
It knows what to do.
Many systems take a paper in. Few know what to do with it.
It reads an invoice like an accountant.
It does not just read a picture. It rebuilds the invoice in its mind and checks every line, every total, the tax and the discounts before anything is posted. A paper that does not add up, came twice, or belongs to someone else is stopped.
When it is not sure, it asks the right question.
One clear question, to the person who can answer it, with choices taken from your own books. An unclear paper waits for a person’s approval. Your answer becomes a rule, so the same question is not asked twice.
Papers in any form.
A phone photo, a scan, a PDF, a spreadsheet, a bank file, several pages at once or a whole folder. Each one is kept exactly as it came, with proof that it has not changed.
It starts by checking your books.
When you join, it examines your existing books: double entries, missing numbers, balances that do not agree, tax that does not match. You get a list of findings, largest first, each with its evidence and a proposed fix that you approve.
02
It owns the follow-up.
Every open question, missing paper and unanswered request is followed until it is done.
It keeps track of everything pending.
Every open question, missing paper and unanswered request is on one list: who was asked, about what, when, and when it is due. Nothing is left hanging.
It writes, reminds and escalates.
It tells you what is missing. When set up, it emails your customers, suppliers and staff on your behalf. If no answer comes, it reminds again, then moves up the escalation path your company sets. It sends emails and can connect to other messaging services.
It notices what never arrived.
A gap in invoice numbers, a bank line with no paper, a regular bill that did not come this month, a missing page in a statement. It sees the hole and asks for what should fill it.
It helps you get paid.
It knows what each customer owes, invoice by invoice, and how old each debt is. It sends statements and polite reminders on a set ladder, records promises to pay, and keeps a disputed invoice apart until it is settled.
03
The work is done for you.
Prepared from your books, ready for you to approve.
Bank lines matched, even the hard ones.
Others match the plain lines and leave the rest to you. It digs into the books for the rest: part payments, several invoices in one payment, wrong references, fees taken off. It proposes each match for your approval, or posts it by itself above a level of certainty your company sets.
Your invoices, including the recurring ones.
It makes your sales invoices and credit notes, numbered without gaps. Tell it a customer is invoiced every month, and each invoice is raised on its day, sent, and followed until paid.
Payroll, from changes to payslips.
It collects the month’s joiners, leavers, overtime and deductions for approval, works out pay from gross to net, makes payslips and the payment list, and keeps leave balances.
Every register kept complete.
Stock by item and by store, fixed assets and their depreciation, calculated, loans and their schedules, imports and their full landed cost, money in several currencies. Each register always agrees with the books.
Month end and year end, closed in order.
Accruals, prepayments and every recurring entry, exactly once. Depreciation is calculated for each month and for the year. The month is locked when you approve it. At year end it prepares a complete set of financial statements, and the file is ready when the auditor or the bank asks.
Tax returns prepared, ready to submit.
It keeps one calendar of every return and payment, with reminders well ahead. Each return is prepared from the books in the format the tax office requires: ready to upload where filing is online, ready to print and hand in where it is not. Sales tax or VAT, payroll taxes, pension contributions, withholding, prepayments and the yearly income tax return.
04
It helps you run the business better.
It has the intelligence of a good accountant and your books open at the same time. So it can help you see and improve far more than the bookkeeping, with a nudge when something needs your eye, or whenever you ask.
Keep stock at the right levels.
From how fast each item moves in each store, it helps you keep reordering at optimised levels, with a nudge before you over- or under-order. It also points out stock that has stopped selling, so you can decide to discount, return or write it down.
See your cash ahead, and cash sitting idle.
It keeps a forecast for the coming weeks and months, tells you early when cash will run short, and keeps money for taxes apart so it is not spent. When cash is not needed for a while, it shows you, so it does not sit idle.
Know which customers pay late.
It shows who is paying slower than before, who is over their credit limit, and what late payment is costing you. You hear about it before the next delivery goes out on credit.
Pay suppliers on the best terms.
It proposes a weekly list of what to pay, by due date and by the cash you have. It helps you weigh an early-payment discount, and flags a bill that looks paid twice, a payment that looks unusual, or a supplier’s bank details that changed.
See where profit really comes from.
Margins by product, by customer and by branch. Each month read against your budget and against last month, with any cost that is out of line named and explained.
What you pay banks, lenders and insurers.
It checks bank charges and interest against what was agreed, lays loan, lease and cash options side by side before a big purchase, and compares your insurance cover with what you actually own.
Ask it anything about your business.
In plain words: “Go through the last three months and tell me if we are ordering too much of anything.” It answers from your books, with the figures that show it. The key numbers are always there at a glance, and a short regular report comes to you without asking.
05
You stay in control.
You approve what matters, every figure has its proof, and your data stays yours.
You approve what matters.
You decide who may approve what, and up to which amount. Payments, new suppliers, write-offs and returns wait for the right person. It never moves your money by itself.
Every figure has its proof.
Every entry is tied to its paper, both ways. Every act, approval and change is on a trail that cannot be quietly altered. A mistake is corrected by a clear reversing entry, never by an edit.
Your data stays yours.
Each company’s data and learned rules are kept apart from every other. Backups are automatic and checked. Everything can be taken out at any time: the books, the papers and the record of every decision.
Contact
Let’s talk.
Write to us, or book a meeting. We answer every message.